I.
Name
II. Purposes and Motto
III. Membership
IV. Officers
V. Officer's Duties
VI. Executive Board
VII. Inactivation and Expulsion
VIII. Balloting, Slating, and Endorsements
IX. Fees
X. Meetings
XI. Committees
XII. Amendments
I.
Article I -Name
Section 1. This organization shall be titled the Louisiana Beta Chapter
of Alpha Epsilon Delta.
II.
Article II - Purposes and Motto
Section 1. The purposes of this society shall be:
(1) To encourage excellence in premedical scholarship.
(2) To stimulate an appreciation of the importance of premedical education
in the study of medicine.
(3) To promote cooperation and contacts between medical and premedical
students and educators in developing an adequate program of premedical
education.
(4) To bind together similarly interested students.
(5) To use its knowledge for the benefit of health organizations, charities,
and the community.
Section 2. The motto is incorporated in the name: Alpha Epsilon Delta
- "Truth I Pursue."
Section 3. Upon dissolution of the Chapter for any reason whatsoever,
after the discharge of its debts and settlement of its affairs, all
assets and property of the Chapter shall be conveyed to the society
for use in the promotion of the objectives of the Society in the advancement
of premedical education.
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III. Article III - Membership
Section 1. This society shall consist of active members, active alumni
members, and honorary members. Active alumni and honorary members shall
be those members of the educational or professional field whom the Chapter
deems worthy of membership. Honorary and active alumni members shall
enjoy full privileges of active membership. To become effective, the
election of honorary members must be approved by the National Office.
Section 2. The requirements for active membership shall be:
(1) The student shall be engaged in courses leading to a career in medicine,
dentistry, osteopathy, optometry, podiatry, and veterinary medicine,
and other students in allied health fields, such as nursing, medical
technology, etc., who have completed the same or equivalent courses
as the regular premedical student and meet all the stated scholastic
requirements as long as the number of such students initiated does not
exceed the number of premedical students initiated.
(2) The student shall have completed at least three semesters or thirty
(30) hours with a general scholastic average of 3.5 and an average of
3.0 in the sciences or sixty (60) hours with a general scholastic average
3.3 and an average of 3.0 in the sciences.
(3) Character, general ability, willingness to participate in Chapter
activities, and those qualities which would make a person a desirable
candidate for the medical profession shall be considered in the requirements
for active membership.
Section 3. Election of active members shall be by a favorable vote of
the Executive Board upon determination of eligibility.
Section 4. Any student who does not meet the requirements for active
membership may be elected as an associate member by a favorable vote
of two-thirds of the Executive Board. Associate members may participate
in special Chapter functions and all committees, and attend its social
functions, but otherwise do not share full privileges of active membership.
Section 5. A member shall be deemed active only if s/he attends one
half (1/2) of the meetings held every semester s/he is enrolled in school
full-time. If a member fails to attend at least half of the meetings
in the course of a semester, his or her name may be placed on the inactive
member list. In addition, Alpha Epsilon Delta reserves the right to
furnish the Premedical Advisory Committee here at LSU with the names
of active members to verify their participation in Chapter activities.
Section 6. Participation in one special function, other than a social
event, or in one committee and regular attendance at meetings shall
be required of each active member to retain their active status.
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IV. Article IV - Officers
Section 1. The officers of the society shall be:
(1) President
(2) Vice President
(3) Secretary
(4) Treasurer
(5) Historian
(6) Reporter
(7) Faculty Advisor
Section 2. A candidate for office must be an active member.
Section 3. A candidate for office must be enrolled as a full-time student,
except for the faculty advisor, and must not be on University disciplinary
or scholastic probation.
Section 4. The aforementioned officers shall be elected at the last
regular meeting of the academic school year by a majority of the active
membership in quorum. Slating of officers is strongly discouraged in
an effort to provide all candidates with an equal opportunity.
Section 5. Except for the faculty advisor, the term of office of the
aforementioned officers shall extend for one year, from the final meeting
of one academic school year until the final meeting, of the next academic
school year.
Section 6. Impeachment of the aforementioned officers shall be initiated
by the Executive Board, and be completed by a majority vote of the active
membership in quorum.
Section 7. If any office except that of president becomes vacant before
the expiration of the current officer's term, a temporary replacement
shall be appointed by the president, with a permanent replacement being
elected at the next general meeting. The president shall always be succeeded
by the vice president.
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V. Article V - Officer's Duties
Section 1. The duties of the president shall include, but are not limited
to:
(1) Organize, plan, and work to ensure the continuation and overall
success of the Chapter.
(2) Promote the purposes of Alpha Epsilon Delta.
(3) Call meetings of the officers and delegate responsibilities as needed.
(4) Call meetings of the Chapter members.
(5) Inform new initiates of their acceptance into the Society
Section 2. The duties of the vice-president shall include, but are not
limited to:
(1) Assist the president in ensuring the continuation and overall success
of the Chapter and in promoting the purposes of Alpha Epsilon Delta.
(2) Provide leadership in the absence of the president.
(3) Oversee the work of the committees formed by the Chapter.
Section 3. The duties of the secretary shall include, but are not limited
to:
(1) Record the minutes of each meeting.
(2) Record the names of active, inactive, associate, and honorary members.
(3) Assist the president in conducting Chapter correspondence.
Section 4. The duties of the treasurer shall include, but are not limited
to:
(1) Conduct monetary transaction of the Chapter.
(2) Provide biannual treasurer's reports to the Executive Board.
(3) Receive and distribute chapter funds.
Section 5. The duties of historian shall include, but are not limited
to:
(1) Maintain a Chapter Scrapbook.
(2) Prepare Chapter Reports for convention.
(3) Assist the secretary in archiving member lists.
Section 6. The duties of the reporter shall include, but are not limited
to:
(1) Prepare and/or solicit articles for the Scalpel
(2) Publicize Chapter activities.
(3) Assist the historian in preparing Chapter Reports.
Section 7. Unlisted, extraneous duties which arise during the course
of the semester will be offered to the existing officers before being
relegated to an active member or the formation of a committee for the
purpose of carrying out the duties.
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VI. Article VI - Executive Board
Section 1. The Executive Board shall be composed of the Chapter officers,
the committee chairmen, and the faculty advisor as an ex-officio member.
Section 2. Meetings of the Executive Board shall be called when necessary
by any member of the Executive Board. The number of Board members present
shall constitute a quorum.
Section 3. Two unexcused absences in one semester, including absences
at regular Chapter meetings, shall constitute grounds for impeachment.
Absences shall be excused by a favorable vote of the majority of the
remaining Board members, no later than the Board meeting following the
absence in question.
Section 4. Impeachment shall be initiated by a favorable vote of the
remaining Board members.
Section 5. The Executive Board shall have full and complete power over
the affairs of the Society, except as stated otherwise in the bylaws.
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VII. Article VII - Inactivation and Expulsion
Section 1. Any active member who remains inactive throughout one semester
may be declared inactive, at the discretion of the Chapter president
and Faculty Advisor.
Section 2. Inactive members share none of the privileges of active membership,
cannot vote with the Society, and should not attend the Chapter's social
functions.
Section 3. An inactive member may be reactivated by a favorable vote
of the majority of the Executive Board after meeting the requirements
for active membership.
Section 4. Expulsion of members shall be only for a grave cause, other
than that of scholarship, and by a two-thirds vote of the active membership
in quorum.
Section 5. Notification of such expulsion must be forwarded immediately
to the National Secretary.
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VIII. Article VIII - Balloting, Slating, and Endorsements
Section 1. A secret ballot shall be required in each of the following
procedures:
(1) Election of officers.
(2) Impeachment of said officers.
(3) Expulsion of members.
Section 2. No absentee ballots will be accepted at any time for any
office, impeachment, or expulsion procedure.
Section 3. The Louisiana Beta Chapter of Alpha Epsilon Delta hereby
deviates from the national organization in prohibiting slating of officers.
It is believed that the prohibition of this procedure will:
(1) Demonstrate that many of our members are worthy of office.
(2) Demonstrate that our members can choose a candidate for themselves.
(3) Prevent discord among members.
Section 4. The Chapter shall not endorse any candidates for any political
office whatsoever, nor shall any member use the name of the Chapter
in any endorsement.
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IX. Article IX - Fees
Section 1. The initiation fee shall be fifty-seven ($57) dollars, to
be paid no later than the date of initiation. Thirty ($30) dollars of
this shall constitute the national membership fee and Moore Scholarship
assessment, and be sent to the National Society.
Section 2. The national initiation fee for honorary and active alumni
members shall be paid from the Chapter funds.
Section 3. The fee for associate members shall be twenty ($20) dollars
per semester, due no later than the second regular meeting of the semester.
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X. Article X -Meetings
Section 1. There shall be at least one regular meeting per month. The
number of active members present at any meeting shall constitute a quorum
provided the number meets or exceeds one-third (1/3) of the active membership.
Section 2. Special meetings may be called at any time by the president
or faculty advisor. Special meetings are not included when determining
active membership status.
Section 3. Except where otherwise specified in the rules or bylaws of
the Society, all meetings shall be governed by Robert's Rules of Order
Newly Revised.
Section 4. Order of business at organizational meetings shall be:
(1) Roll Call (6) New Business
(2) Officer's reports (7) Election of officers (if appropriate)
(3) Committee reports (8) Installation of officers
(4) Committee reports (9) Adjournment, then function or program
(5) Unfinished Business
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XI. Article XI -Committees
Section 1. The standing committees shall be:
(1) Activities Committee
(2) Membership and Communications Committee
(3) Community Service Committee
Section 2. The chairman and members of a committee shall be active members
in good standing.
Section 3. The chairman of the aforementioned standing committees shall
be elected at the last regular meeting of the semester, or at the same
time the officers re elected. Each chairman shall serve for the term
of one academic year.
Section 4. A candidate for chairmen must be enrolled as a full-time
student, and must not be on University disciplinary or scholastic probation.
Section 5. Committee chairmen may be removed from office by a majority
vote of the Executive Board in quorum.
Section 6. Additional committees can and should be created by the Executive
Board when the need arises. Chairmen of additional committees shall
be elected at the next regular meeting of the semester.
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XII. Article XII- Amendments
Section 1. Amendments to the bylaws may be proposed by any active member,
any active alumni member, or any honorary member. The amendment shall
not be voted upon until the next regular meeting following the one at
which the proposal was made. Ratification of the proposed amendment
shall be by a favorable vote of two-thirds of the active membership
in quorum.
Revised 10/05/93
